Event Policy

Cancellation/Postponement(s): There will be no reimbursements of rental fees due to inclement weather, loss of utilities, Acts of God, or act of any government body. Postponement(s) or rescheduling of events will be allowed at the companies discretion, with payments collected to date being applied to the new event date, however, prices are subject to change as rental packages ore adjusted from time to time by management.

Relationship of the Parties: It is understood by the parties that the Client is a customer and not an employee of the Company.

Indemnification: The Client agrees to indemnify and hold the Company harmless from all claims, losses, expenses, fees including attorney fees, cost and judgments that may be asserted against the Company that result from acts or omissions of the Client, theirs/his/hers employees, guests, and or agents.

Commitments: The Company will provide a clean and ready space, use of existing fixtures and an on duty manager. (Management is responsible for the safety of the event.) The Company does not supply food/beverages for the Client.

Resolution: The Client and the Company agree that any disputes arising under this agreement will be resolved via a mutually, acceptable alternative dispute resolution process. If the Company and the Client cannot mutually agree upon such a process, the dispute will be submitted to the board of directors for resolution.

Damage Responsibilities: The Client is responsible for all their guests during the beginning and end times stated in this agreement. The client is responsible for damage to walls, floors, ceilings, and any equipment that is used during rental.

Proof of Insurance: The Client must provide the company with proof of comprehensive liability insurance (e.g. homeowners insurance), naming the Company as additionally insured, with liability no less than three (3) weeks prior to the date of the event. Each policy is different. Contact your agent to review the outlined requirements. Your policy may not cover this and you may be required to purchase a rider from your agent. It is the sole responsibility of the Client to provide the overage.

Use of the EPIC Brand: If the Client wants to use the EPIC brand for any promotional purposes ALL artwork must be submitted for approval BEFORE any promotion is used in a printed and/or digital manner.

Vendors: Vendors contracted by the Client must submit proof of a current business license and a Vendors Agreement form. A copy of each must be given to the Company fourteen (14) days prior to the event.

Alcohol Services: It is the responsibility of the Client to adhere to all laws, rules and regulations for selling of alcohol, card, wristband and monitor the consumption of all alcoholic beverages on the premises during the event(s).

Unlawful Purposes: The Client agrees that it will not use the premises for any unlawful purposes, and will obey all laws, rules and regulations of all governmental authorities while using the facilities. The Client will not allow drugs, smoking (inside) or weapons onto the premises.

Storage: The Client must provide its own form of storage and may not store any items at EPIC.

Maintenance: The Company will provide maintenance for restrooms, floors and trash.

Decorations: Nothing can be taped, stapled, nailed or attached to any part of EPIC property. All d?or must be removed at the end of the event(s). The Company cannot guarantee storage or the safe return of any items left on the premises after your event(s). It is the Clients responsibility to return items to vendors or make arrangements for pickups that day. No rice, or sparklers are to be used either inside or outside the property. Candles may be used if they are in proper holders and the flame is protected on all sides and is away from walls.